New England Independent Booksellers Association Logo

Fall Conference for Exhibitors

The Fall Conference is NEIBA’s largest event, bringing our community of authors, publishers, and booksellers past and present together to celebrate independent bookselling in New England. Held annually, the conference attracts 600+ booksellers from the six states of New England, as well as parts of New York, and 60+ exhibitors from coast to coast. Attendees travel from across the region to meet authors, collaborate with publishing partners, seek out new vendors, attend education sessions, and socialize with their peers.

NEIBA's 53rd Fall Conference will be held September 15-17, 2025 in Newton, Massachusetts.

Exhibiting at the Show

All orders for exhibit space are first come, first served, and are subject to approval by NEIBA. Exhibitor registration opens mid-May.

 

Exhibitor-Exclusive Events 

Author Signings at Exhibitor Booths 

Exhibitors may host one author per hour at their booth for book signings. These book signings are advertised to attendees in our printed program and announced on the trade show floor from the NEIBA booth The cost to participate is TK.

 

Rep Picks Session 

NEIBA's Rep Picks Session introduces frontline booksellers to sales reps through presentations of forthcoming Fall 2026 titles. This event is presentation-style, with participating reps speaking from the front of the room. This year, we will also have a screen and projector for slides. Since reps will not have the ability to hand out sell sheets, we will ask each participating rep to send an Edelweiss collection so that these materials can be printed for attendees' use. Publishers may submit multiple reps; however, reps are selected by lottery. The cost to participate TK.

 

Editor Buzz Panels 

NEIBA's Editor Buzz Panels give attendees a behind-the-scenes sneak peek at Spring/Summer 2027 titles. Every editor in attendance will have the opportunity to present one title. Adult and children's sessions will run simultaneously in separate rooms. The cost to participate TK.

These opportunities will become available to those who have secured a spot on the exhibit floor. NEIBA will reach out directly with details once exhibit space is finalized.  

 

Advertising & Sponsorship 

Advertising and sponsorship opportunities are exclusive to exhibiting companies. 

If you are an imprint of a larger publisher or a publisher being represented by a commission rep group, the exhibiting company may reserve the following promotional opportunities through their exhibit order form (linked above)!

 

Digital Advertising 

Leading up to the Fall Conference, NEIBA sends its members 3 dedicated newsletters to share information about exhibitors, authors, and registration (this year's newsletters will send on August 1, August 15, and September 5). The cost for each banner is TK and the specs are as follows: 

  • an image file that is 620 x 150 (maximum 5 MB, can be an animated .GIF)

  • a click-through link (can be a Google Form for an ARC, an Edelweiss link, etc.)

 

Print Advertising 

At the Fall Conference, NEIBA distributes hundreds of full-color printed programs. It includes our show schedule, exhibitor directory, and a map of the exhibit floor, making it an essential resource for attendees. NEIBA offers a variety of print advertising options, which are priced by size and placement within the program: 

  • Front interior cover (8.5" x 11" • )

  • Back interior cover (8.5" x 11" • )

  • Full page ad (8.5" x 11" • )

  • Half page ad (8.5" x 5.5" • )

  • Quarter page ad (4.25" x 5.5" • )

 

Event Sponsorship

Put your company's name on display by sponsoring a portion of the Fall Conference! Sponsored events include a full-color 24" x 36" easel with your company's name and logo as well as a verbal thank you at the event itself. Physical items and coffee breaks include full-color 8.5" x 11" signs with your company's name and logo.

  • Coffee Break

  • Education Session

  • Bookseller Attendee Scholarship

  • Author Reception

  • Adult Author Breakfast

  • Children's Author & Illustrator Breakfast

  • Branded Note Books for Rep Picks (source your own)

  • Branded Tote Bags for Registration (source your own) 

  • Branded Badge Holders (source your own)

  • Branded Reusable Water Bottles (source your own)

Are you interested in sponsoring an item not listed above?

Please e-mail Executive Director Beth Ineson (Beth@NEBA.org) to discuss.

 

Submitting Authors

 NEIBA offers varied author events for bookseller attendees: we host keynotes (where the author presents alone or appears in conversation), breakfasts (where authors present in a lineup of either adult or children’s authors/illustrators), and an author reception (where authors sit at individual tables and sign copies of their books for booksellers).

Author submissions open in March.

Please note: we do not accept submissions directly from authors. 

Invitations for these events are determined by the NEIBA Board of Directors.