Fall Conference Exhibitors

45th Annual Fall Conference

September 25 – 27, 2018

Rhode Island Convention Center Ballroom, Providence RI

Schedule of Author Events & Education Programs




Rhode Island Convention Center – ELECTRICITY ETC


Exhibitor Table #s

Exhibitor Floor Plan

2018 Exhibitor Information

• One 6’ long x 2’ wide table
• One 44” long x 7” wide identification sign
• A white non-slip table cover with draped sides
• One chair

Exhibits are not to exceed 54” in height from the floor or 24” from the top of the 30” high table.
No part of the display may be located in the aisles or interiors of exhibit rectangles; nor may the
display intrude upon adjacent tables belonging to other exhibitors.


• NO goods are to be sold at the show.
• The Rhode Island Convention Center is a no smoking facility.
• Exhibitors may not dispense food or beverages on the floor without prior permission from NEIBA and the Rhode Island Convention Center.
• Exhibitors displaying audio or video products are requested to keep noise levels at a minimum.
• No taping of posters or other materials is permitted on Ballroom walls.


SER exposition services handles all furnishings, labor and shipments to the Rhode Island Convention Center. After August 13 you will be emailed a link to SER exposition services online Exhibitor Services Kit. SER exposition services is located at 35B New Street, Worcester, MA 01605; Tel: (508)757-3397; Fax: 508-757-9136 or serinfo@serexpo.com

To order electrical, or telecommunications contact Rhode Island Convention Center at (401) 458-6103, http://www.riconvention.com/exhibitors/online-exhibitor-services.


Set up Tuesday September 25, 10:30am -10pm and Wednesday September 26, 7:30am -10am

Exhibitors may bring materials into the Rhode Island Convention Center on during setup hours. Materials can be brought in through the Loading Dock, which is located on West Exchange Street about 1/8 mile west of the North Garage entrance. Parking at the Loading Dock is limited to no more than 20 minutes. Materials can also be carried into the Ballroom from the adjacent parking garage.

Directions to the Loading Dock: www.riconvention.com/exhibit/exhibit-directions-parking

Exhibitors must wear badges to enter the Ballroom during all hours, including set-up. Badges can be picked up at the NEIBA registration desk outside the exhibit hall. Security is provided on exhibit day, however, NEIBA is not responsible for loss or theft of any exhibitor items.


All exhibitors must complete a registration form for badges and tickets to meal functions or events. The registration form will be emailed to you in August. The last day NEIBA will process pre-registration is September 18, 2018.


There is ample parking at the Rhode Island Convention Center Garage. The day rate is $15 per day (enter after 7:00AM and exit by midnight), overnight parking is $20 for each 24 hour increment, with no in-and- out privileges.


NEIBA will conduct a raffle for prizes to eight bookstores that place orders at the show. Prizes can only be won by bookstores. Tickets for the raffle are to be given out by exhibitors in exchange for orders. Only one ticket should be given out per order. You will receive a packet of 50 tickets per table before the show opens on Wednesday. Additional ticket packets will be available upon request at the registration desk.


NEIBA has reserved a block of rooms at two Providence hotels: The Omni at One Exchange Street, Providence, RI 02903 (800) 843-6664. Room rates at the Omni are $199 per night. The Providence Biltmore at 11 Dorrance Street, Providence RI 02903. (401) 421-0700. The room rates at the Biltmore are $183 per night. Rates reflect single, double or junior suite occupancy, plus tax. Hourly and overnight parking is available at both hotels at their published rates.

Omni Reservations – 9/26 SOLD OUT

Biltmore Reservations – SOLD OUT

You must reference NEIBA when making your reservation to receive the group rate!

All reservations must be guaranteed with a one-night room deposit by remitting a check or a major credit card number and expiration date. If a reservation is cancelled, one night’s room and tax will be forfeited.

Deadline for room reservations is Tuesday September 4, 2018



August 6


August 17

Autographing sign-up

Fall Conference Program copy

ENewsletter Ads

Publisher Pick-Nic Luncheon sign-up

Special offers for ENewsletter and Fall Conference Program

August 24

Fall Conference Program Ads

September 4

Hotel reservations

September 19

Pre-registration for badges and function tickets



Tuesday September 25

10:00 am – 7:00 pm   Exhibitor Set Up
11am                              Keynote Speaker – Valerie Jarrett
12:15-2:15pm               Publisher Pick-nic
2:30                               Education
6-7:30pm                      Author Reception


Wednesday September 26

7:30 am – 10:00 am   Exhibitor Set Up
8:30-10am                  Children’s Breakfast
10:00-4:30pm            Exhibits
6-9:00pm                    Awards Banquet


Thursday September 27

8:30-10am                  Author breakfast
10:15-11:15am             Education
11:15-12:15pm            NEIBA Annual Meeting
12:30-2:00pm           Author Luncheon


Any questions email  Nan@neba.org