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Exhibitor Information
Prices and schedule are tentative
35th Annual New England
Independent Booksellers Association
Annual Meeting and Trade Show
September 18-20, 2008
Hynes Convention Center, Boston, Massachusetts
EXHIBITS / FRIDAY
& SATURDAY
TABLE-TOP EXHIBITORS
A table-top exhibit includes:
- one 6' long x 2' wide table
- one 44" long x 7" wide identification
sign
- a white non-slip table cover with draped
sides
- one chair
- two free badges for the first table; one
badge for each additional table;
additional badges available at $15 each
Table-top exhibits are positioned in open rectangles
of 5, 7, 9 or 11 tables.
BOOTH EXHIBITORS
A booth exhibit includes:
- one 10' wide x 8' deep exhibit space
- 8' draped backdrop with 3' draped sides
- one 8' long x 2' wide table
- a 44" long x 7" wide identification
sign
- a white non-slip table cover with draped
sides
- two chairs
- four free badges for the first booth; three
free badges for each additional booth;
additional badges available at $15 each
Exhibit booths are located on the perimeter
of the exhibit hall and on the show floor.
AUTOGRAPHING
Autographings at the show occur in two venues:
Friday & Saturday NEIBA Autographings:
Exhibitors may book authors and illustrators
for autographings by contacting NEIBA by August 1, 2007. NEIBA
will confirm autographing appearances on a first come, first served
basis. Each autographing lasts thirty minutes. Publishers are responsible
for providing 50-100 books to be given away at the autographing.
If possible publishers should arrange for escorts for their authors
during the autographings. There is a non-refundable $75 fee for
each confirmed author signing. NEIBA maintains a policy of suggesting
that booksellers voluntarily donate two dollars for each autographed
book they receive to a local literacy group.
Friday & Saturday Publisher Autographings:
Publishers with booth space (but not table-top
due to fire department laws) may have autographings at their booths.
Notify NEIBA of these booth signings and NEIBA will promote them
through signage and listings in the trade show program. There is
a non-refundable $75 fee for this service.
"BOOK BUZZ" - Publisher Presentations
NEIBA will provide an area on the show floor
for 15-minute presentations by sales representative of their "picks"
for the season. Exhibitors must contact NEIBA by August 1, 2008
(nan@neba.org), for these opportunities. No exhibitor will receive
more than one 15-minute slot. NEIBA will select presenters by lottery.
There is a non-refundable $100 fee for each confirmed presentation.
Deadlines
July 18
- Special offers for pre-registration and the
Trade Show Newsletter
- Priority exhibit space for previous exhibitors
August 1
- ORDERS FOR EXHIBIT SPACE (Stand-by basis
after this date)
- Autographing sign-up
- Submissions for publisher presentations for
"Book Buzz"
- Special offers for Trade Show Program
- Trade Show Program copy and ads
August 14
- Booth/table assignments mailed to registered
exhibitors
August 17
September 5
- Pre-registration for badges and function
tickets
Very Tentative Trade Show Schedule
Thursday September 18
- 9:00-5:00 pm Registration open
- 10:00-5:30 pm Education
- 12:00-2:00 pm Awards Luncheon
- 12:00-6:00 pm Exhibitor set-up, Exhibit Hall
- 6:00-10:00 pm Children's Book and Author/
Illustrator Dinner
Friday September 19
- Trade Show Exhibit Open
- 8:00-11:00 am Exhibit hall open to exhibitors
only
- 7:30-6:00 pm Registration open
- 8:00-9:30 am Book/Author Breakfast
- 10:00-11:00 am NEIBA Annual Meeting
- 11:00-6:00 pm Exhibit Hall open to attendees
- 12:00-5:00 pm Education
- 6:15-8:30 pm Reception with Authors
Saturday September 20
- Trade Show Exhibit Open
- 8:00-9:30 am Exhibit hall open to exhibitors
only
- 9:00-4:00 pm Registration open
- 8:00-9:30 am Book/Author Breakfast
- 9:30-4:00 pm Exhibit Hall open to attendees
- 4:01-6:00 pm Exhibitor break-down
Call for Authors
NEIBA 2008 Trade Show
September 18-20, 2008
Hynes Convention Center, Boston MA
Please submit your author suggestions to Nan
Sorensen at nan@neba.org
or the address below. Submission deadline May 30, 2008.
- Authors for the Friday and Saturday Breakfasts
and the Friday Author Reception will be chosen by the Trade Show
Speaker Committee.
- Children's authors and illustrators for the
Thursday Children's Dinner are chosen by the New England Children's
Booksellers Advisory Council (NECBA).
Tentative Show Schedule
Thursday September 18
- Workshops
- Awards Luncheon
- Children's Books Author/Illustrator Dinner: 3 Author spots
Friday September 19
- Breakfast with Authors: 3 Author spots
- Trade Exhibits
- Workshops
- Author Reception: Numerous Author spots
Saturday September 20
- Breakfast with Authors: 3 Author spots
- Trade Exhibits
There is a $200 fee for authors confirmed as
Breakfast and Dinner speakers and $100 for confirmed Author Reception
authors.
Publishers Note:
Please be sure your authors are available before you submit their
name.
New England Independent Booksellers Association
297 Broadway, #212
Arlington, MA 02474
nan@neba.org
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